It starts off like this: “Worst service…I have ever seen”. And ends like this: ”…Don’t ever do business with these guys, EVER! Followed by a 1 out of 5 star rating. Ouch, that really hurts. It hurts doubly bad because studies show that consumers assign much higher credibility to peer reviews than to company generated messaging. The scary part for business owners is that the reviewer can slam you anonymously, whether you deserve it or not.
Here’s how to proactively manage your online reputation to ensure your ratings fairly match the quality of products or services your business provides.
1. Expect to get Slammed: Recognize two immutable truths: 1. unhappy customers – and unscrupulous competitors - have a built in incentive to “punish you” in a review and will spend the time and effort to do so. 2. Satisfied customers - left unattended – will stay silent.
2. Don’t Fight ‘Em: You can never win an argument with a customer, so don’t try. Avoid responding to any but the most slanderous reviews. Your time is probably better spent influencing happy customers to go online and review you.
3. The Good Side of Bad Reviews: Mine for gold in bad reviews. Sure, we can all handle just about any amount of praise, but who’s going to tell us what we’re doing wrong? You know, the things that most of our customers won’t tell us to our faces.
Eric Kirsammer, owner of Quimby’s Bookstore in Chicago, also avoids engaging his critics openly online. Instead, Kirsammer uses negative reviews as a tool to improve customer service. (By Kasey Wehrum | Jun 1, 2009 / Inc)
The takeaway is simple: If the anonymous nature of online reviews help people be more forthcoming, shake off the hurt pride and smile at your good fortune.
4. Set a “Good to Bad Ratio” Goal: If you believe, as I do. that every business is doomed over time to get slammed, then work proactively to encourage happy customers to review you. If 49 customers say your fabulous and the 50th says you’re dog food, fabulous wins every time.
5. Monitor Online Mentions: Reputation management is not a one time thing. Be ever vigilant. Search regularly for what’s being said about your company online. For that matter, see what’s being said about your competitors too, both pro and con. Look for actionable items. A quick Google or Bing of your company name + review is one step. Search Twitter too.
6. Be Proactive: First let’s talk about prevention. Prevention is better than a cure. If it takes getting slammed by a reviewer to jump start your efforts at reputation management, just be prepared to roll that heavy barrel up the hill instead of down.
7. Review the Reviewer: If you’re like me, you appreciate an honest, thoughtful reviewer, whether they post something positive or not. I always click on the reviewer to see what else they’ve reviewed and what they have to say. If they’ve only reviewed one business and they slammed it -or they’ve reviewed a bunch and they love everyone, I factor that into how much their rating will influence me.
Case Study: Checkered Flag, a neighborhood carwash here in Irvine, California launched a campaign to encourage customers to rate them online. The rules where simple:
a. Review them on any one of these sites: google, yelp, yahoo, local.com
b. Get a free car wash
c. Limit 1 per customer
d. Print out the review and bring it to the cashier for your free car wash
e. Offer expires Oct. 31, 2009
Checkered Flag handed out fliers at the register announcing the offer to patrons. The staff were very careful not to influence customers to write a good review, which earned them a righteous nod in my book. A PR friend of mine took exception, questioning whether this would be interpreted as ”paying for a review”. I think not. I see it as reimbursing the customer for the 15 to 30 minutes of their time it takes to post a review – and clearly ethical so long as the business does not try to influence customers to write good reviews – beyond their consistent delivery of good products and services.
The results so far in Google, Yahoo, and Local.com are overwhelmingly positive for Checkered Flag as of this writing. Yelp reviews, as typical of Yelpers, were less glowing, yet mostly positive.
In summary, what people are saying about you online matters. Savvy companies are making online reputation management a strategic focus. The take away here is that if you don’t have the bandwidth or inclination or marketing wherewithal inside your business to nurture your online reputation- and most small businesses don’t, then outsource it. Else, bare your loins and pray the nasties leave you be.